25 Describe and Prepare closeup of the door Entries because that a Business

In this chapter, we finish the last steps (steps 8 and also 9) of the bookkeeping cycle, the closeup of the door process. Girlfriend will an alert that we execute not cover step 10, reversing entries. This is an optional step in the audit cycle that you will learn about in future courses. Steps 1 with 4 were spanned in evaluating and record Transactions and also Steps 5 v 7 were spanned in The adjustment Process.

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You are an accountant for a small event-planning business. The company has been operation for numerous years but does not have actually the resources for bookkeeping software. This method you room preparing all actions in the accounting cycle by hand.

It is the finish of the month, and you have completed the post-closing psychological balance. You notice that over there is quiet a service revenue account balance listed on this attempt balance. Why is it taken into consideration an error to have actually a revenue account on the post-closing trial balance? just how do you resolve this error?

Introduction to the closing Entries

Companies are compelled to nearby their books at the finish of each fiscal year so the they can prepare their yearly financial statements and tax returns. However, most companies prepare monthly financial statements and close their books annually, for this reason they have a clear photo of agency performance during the year, and give users timely info to do decisions.

Closing entries prepare a agency for the next accounting duration by clearing any kind of outstanding balances in specific accounts that should not carry over to the next period. Closing, or clearing the balances, way returning the account come a zero balance. Having actually a zero balance in this accounts is vital so a agency can to compare performance across periods, particularly with income. It likewise helps the firm keep thorough documents of account balances affecting maintained earnings. Revenue, expense, and dividend accounts impact retained earnings and are closed so they can accumulate new balances in the following period, i m sorry is an application of the time duration assumption.

To more clarify this concept, balances space closed to assure all revenues and also expenses are tape-recorded in the proper period and then begin over the following period. The revenue and also expense accounts have to start at zero every period, due to the fact that we are measuring exactly how much revenue is earned and also expenses incurred during the period. However, the cash balances, as well as the other balance paper accounts, are carried over native the end of a current duration to the start of the next period.

For example, a store has actually an perform account balance of $100,000. If the save closed at 11:59 p.m. Top top January 31, 2019, then the list balance as soon as it reopened at 12:01 a.m. On February 1, 2019, would still be $100,000. The balance paper accounts, such together inventory, would carry over into the following period, in this case February 2019.

The accounts that should start v a clean or $0 balance going right into the following accounting duration are revenue, income, and also any dividend from January 2019. To recognize the income (profit or loss) indigenous the month of January, the store demands to near the income statement details from January 2019. Zeroing January 2019 would certainly then allow the store to calculate the earnings (profit or loss) for the next month (February 2019), instead of merging it into January’s income and also thus offering invalid information exclusively for the month that February.

However, if the firm also wanted to store year-to-date information from month come month, a separate set of records could be kept as the company progresses with the staying months in the year. For our purposes, assume the we room closing the publications at the finish of each month uneven otherwise noted.

Let’s watch at an additional example to illustrate the point. Assume you very own a little landscaping business. It is the finish of the year, December 31, 2018, and also you room reviewing your financials for the entire year. You view that friend earned $120,000 this year in revenue and also had costs for rent, electricity, cable, internet, gas, and also food the totaled $70,000.

You additionally review the complying with information:


The income an introduction account is an intermediary between revenues and also expenses, and the Retained income account. The stores every one of the closing information for revenues and also expenses, causing a “summary” of revenue or loss because that the period. The balance in the Income review account equates to the net income or loss for the period. This balance is then moved to the Retained income account.

Income review is a nondefined account category. This method that the is no an asset, liability, stockholders’ equity, revenue, or cost account. The account has actually a zero balance throughout the entire accounting duration until the close up door entries are prepared. Therefore, it will not appear on any trial balances, consisting of the readjusted trial balance, and will not show up on any kind of of the financial statements.

You could be questioning yourself, “is the Income summary account also necessary?” could we just close out revenues and also expenses straight into kept earnings and not have actually this extra temporary account? We can do this, but by having actually the Income an overview account, you gain a balance for net income a second time. This gives you the balance to to compare to the revenue statement, and permits you to dual check the all earnings statement accounts room closed and also have correct amounts. If you placed the revenues and expenses directly into preserved earnings, you will certainly not see that inspect figure. No matter which means you select to close, the same last balance is in kept earnings.

Following is a list of accounts. State whether each account is a irreversible or short-lived account.

rent expenseunearned revenueaccumulated depreciation, vehiclecommon stockfees revenuedividendsprepaid insuranceaccounts payable


A, E, and F room temporary; B, C, D, G, and also H space permanent.

Journalizing and Posting closing Entries

The eighth step in the accountancy cycle is prepare closing entries, which contains journalizing and posting the entries to the ledger.

Four entries occur during the closing process. The very first entry close the door revenue accounts to the Income summary account. The second entry closes price accounts come the Income review account. The third entry closes the Income summary account to retained Earnings. The 4th entry close the door the dividends account to maintained Earnings. The information needed to prepare closeup of the door entries originates from the adjusted trial balance.

Let’s check out each entry in more detail using Printing Plus’s information from evaluating and record Transactions and The Adjustment process as ours example. The print Plus changed trial balance because that January 31, 2019, is gift in (Figure).


The T-accounts after this close up door entry would certainly look choose the following.


The T-accounts after this closing entry would look like the following.


Why room these two figures the same? The revenue statement summarizes your income, as does income summary. If both summary your revenue in the exact same period, then they need to be equal. If they perform not match, then you have an error.

The third entry calls for Income an overview to close come the Retained revenue account. To obtain a zero balance in the Income an overview account, there room guidelines to consider.

If the balance in Income review before closing is a credit transaction balance, you will certainly debit Income an introduction and credit transaction Retained earnings in the closing entry. This instance occurs as soon as a firm has a net income.If the balance in Income an overview before closeup of the door is a debit balance, you will certainly credit Income an overview and debit Retained earnings in the close up door entry. This case occurs once a firm has a network loss.

Remember that net income will boost retained earnings, and a net loss will certainly decrease retained earnings. The Retained income account rises on the credit transaction side and also decreases ~ above the debit side.

Printing Plus has actually a $4,665 credit balance in its Income an overview account prior to closing, for this reason it will debit Income an overview and credit maintained Earnings.


Notice that the Income summary account is now zero and also is prepared for use in the next period. The Retained revenue account balance is at this time a credit of $4,665.

The 4th entry needs Dividends to close come the Retained earnings account. Remember native your previous studies the dividends space not expenses, such as salaries paid to your employees or staff. Instead, declaring and also paying dividends is a technique utilized through corporations come return part of the profits generated by the company to the owners of the company—in this case, the shareholders.

If dividend were not declared, close up door entries would certainly cease in ~ this point. If dividends are declared, to get a zero balance in the dividend account, the entry will show a credit transaction to Dividends and a debit to kept Earnings. Together you will learn in coporation, group Accounting, there space three materials to the declaration and also payment that dividends. The an initial part is the date of declaration, which creates the obligation or liability to pay the dividend. The second component is the date of document that determines that receives the dividends, and also the third part is the day of payment, which is the day that payments room made. Printing Plus has actually $100 the dividends with a debit balance ~ above the changed trial balance. The close up door entry will certainly credit Dividends and also debit kept Earnings.


Why to be income an introduction not supplied in the dividends closing entry? Dividends space not an income statement account. Only revenue statement accounts assist us summary income, for this reason only earnings statement accounts should enter income summary.

Remember, dividends room a contra stockholders’ equity account. It is contra to preserved earnings. If we pay the end dividends, it method retained earnings decreases. Retained revenue decreases top top the debit side. The remaining balance in Retained income is $4,565 ((Figure)). This is the exact same figure discovered on the declare of maintained earnings.


The statement of retained earnings shows the period-ending retained revenue after the closeup of the door entries have been posted. As soon as you compare the retained revenue ledger (T-account) come the explain of preserved earnings, the figures must match. The is crucial to know retained revenue is not close up door out, that is just updated. Retained earnings is the only account that shows up in the close up door entries the does no close. You have to recall from your previous material that retained income are the revenue retained through the agency over time—not cash flow however earnings. Now that we have actually closed the momentary accounts, let’s review what the post-closing ledger (T-accounts) looks like for print Plus.

T-Account Summary

The T-account an introduction for Printing plus after closeup of the door entries are journalized is presented in (Figure).

Notice that revenues, expenses, dividends, and also income summary all have actually zero balances. Retained earnings maintains a $4,565 credit transaction balance. The post-closing T-accounts will certainly be moved to the post-closing psychological balance, i m sorry is action 9 in the bookkeeping cycle.

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A agency has revenue that $48,000 and total costs of $52,000. What would certainly the third closing entry be? Why?

Key Concepts and also Summary

Closing entries: closeup of the door entries prepare a agency for the next period and zero out balance in momentary accounts.Purpose of closing entries: close up door entries space necessary since they assist a agency review income accumulation during a period, and also verify data figures found on the changed trial balance.Permanent accounts: long-term accounts execute not close and also are accounts that move balances to the following period. They include balance sheet accounts, such as assets, liabilities, and also stockholder’s equityTemporary accounts: momentary accounts space closed in ~ the end of every accounting duration and encompass income statement, dividends, and income summary accounts.Income Summary: The Income an overview account is one intermediary between revenues and also expenses, and the Retained revenue account. That stores all the closing details for revenues and expenses, leading to a “summary” of revenue or loss because that the period.Recording closeup of the door entries: over there are four closing entries; closing revenues to earnings summary, closing costs to earnings summary, close up door income summary to maintained earnings, and also close dividends to retained earnings.Posting closing entries: when all closeup of the door entries are complete, the information is moved to the basic ledger T-accounts. Balances in short-lived accounts will display a zero balance.